Meetings & Events

CRAFTING EXTRAORDINARY EXPERIENCES

Unforgettable moments begin with Paragon Events. We combine strategic planning, innovative ideas, and meticulous execution to craft extraordinary experiences that resonate. Whether it’s a corporate meeting or a grand gala, we take your vision and elevate it beyond expectations, delivering an event that leaves a lasting impression. Dive in and discover the difference we can make together.

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A DIVERSE TEAM OF CORPORATE EVENT PLANNERS & MARKETING PROS

Trusted by companies around the world to conceive, plan, and execute meetings and events of all sizes and caliber, Paragon Events provides scalable services to ensure that everything runs according to plan and is deemed successful by all stakeholders – especially your attendees and sponsors.

Paragon Events is comprised of a comprehensive team to manage your event in its entirety, including planners, managers, registrars, and on-site personnel, who serve as a seamless extension of your brand. We deliver first-class services through quality customer service and add strategic value to help maximize your return on investment.

From annual conferences to national trade shows, Paragon Events will work with you to confirm that all aspects of your event are accounted for and stay within budgetary guidelines. Our goal is to produce an impressive and unforgettable experience that will leave attendees eager to register for your next event.

We’ve worked with individuals from all over the world, incorporating different traditions and cultural aspects into our event planning.

While providing a diverse array of corporate event planning services, we also leverage our collective knowledge and talent to stay ahead of the times and adapt to an ever-evolving world. Paragon Events proudly offers virtual services that are catered to your needs, including webinars and webcasts, video blogs, and hybrid events that allow for both in-person and virtual attendance.

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OUR REALM OF EXPERIENCE

Brand Activations

Acquire new customers and foster long-term engagement through a multichannel marketing plan that offers innovative and interactive experiences.

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Board & Executive Retreats

Allow us to handle the program details and logistics, so that you can build upon your organizational goals and fulfill strategic plans.

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Government Meetings

Trusted by high-profile organizations around the world, we can save you time, money, and resources, so you can focus on important legislative matters.

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Corporate Events

Business does not have to be ordinary. Take an upcoming conference to the next level through efficient and seamless planning.

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THE ART OF STRATEGY

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Consultation

Craft a strategic plan with budget preparation, timeline creation, site research, and analysis. We'll help you navigate through site visits and hotel negotiations with expertise and ease.

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Planning & Logistics

Our comprehensive approach includes managing everything from audio-visual requirements and food & beverage to marketing and promotional items. We ensure a seamless event experience through meticulous planning and execution.

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VIP Management

We take care of the finer details, from obtaining all travel schedules and preferences to coordinating VIP meet and greet services. You can trust us to deliver an exceptional VIP experience.

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Onsite Execution

From registration management and speaker handling to signage placement and vendor management, we ensure your event runs smoothly from setup to tear down.

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Post-Event & Follow Up

After your event, we provide thorough post-event analysis, budget review, and insights for improvement. Our service doesn't stop at the event's conclusion.

Assess & Refresh

We continually evaluate performance and establish benchmarks for future programs. With us, you can look forward to constantly improving and refining your events.

Strategic Planning Has No Borders

Whether your next event is across the globe or across the state, Paragon Events, Inc. delivers the highest level of strategic event management support in the industry. We pride ourselves on our global reach and our ability to navigate the complexities of different regions, cultures, business practices, and business languages. We own the success of your event as if it were our own. 

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STRATEGIC MEETINGS MANAGEMENT

Meetings That Inspire Action

Deliver maximum impact and results that matter. Strategic planning is a critical first step to ensure that the meeting objectives and design align with your organization’s high-level goals and objectives. Our process and approach consider both internal and external factors to guide all decisions related to shaping your meeting environment and experience. Every step of the meeting development process needs to create strategic value for all stakeholders involved.

The time we take to understand your organization’s strategic plan, goals, and objectives allows us to design meetings that encourage interaction and inspire action before, during, and after the event. What does your data say regarding leadership goals, product performance goals, and target goals? 

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Hotel Sourcing

Experts in Contracting

Paragon Events is dedicated to finding the perfect property for your events, considering factors such as airfare, renovations, infrastructure, room ratios, meeting space quality, and amenities. Our team conducts comprehensive site visits, ensuring the chosen venue aligns with your needs, budget, and brand.

Once a venue is secured, we maintain consistent communication with the property, manage updates, amenities, and report on room block progress for forecasting and contract terms. We handle payment schedules, attrition, room block assignments, and contractual deadlines, guiding you throughout the process.

Our focus is on the details, from participant preferences to VIP considerations, ensuring your event stands out. When sourcing hotels, we confirm dates, rates, availability, construction plans, budget fit, transportation, and internet provisions. We’re here to make your event extraordinary from start to finish.

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EVENt design

Design an Experience Worth Remembering

Designing an event with Paragon Events starts from envisioning the final product. We align the what (objectives) and why (reasons) of your event to lay a clear path to success. To build an event that inspires, educates, and connects attendees with your brand, we use past data and take into account the event’s history, growth pattern, attendee profile, and your desired outcomes, be they financial, improved attendance, or customer acquisition. We focus on your brand goals, potential themes, the balance of business and social networking, attendees’ preferred information channels, and the takeaway for the attendees. This comprehensive approach helps us create events that truly resonate.
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REGISTRATION MANAGEMENT

Cultivating New Connections

The website and registration process are the first impression of your event. Our adept team, proficient with various registration software, builds engaging, intuitive registration sites that effectively communicate event details. We collect necessary data for attendee insight and event adaptation, shaping both current and future programs. Our registration portal not only aligns with your event’s theme, branding, and messaging but also enhances your vision.

We deliver exceptional customer service throughout the planning and execution process. Our steady communication, from pre-planning to final “Know Before You Go” guidance, ensures attendees are well-informed. We design the initial online registration and onsite check-in to be swift and professional, allowing us to provide a superior customer service experience to all event participants. 

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Brand Strategy, Marketing, & Creative Services

Understanding the Why

Each client and event marketing plan is unique and tailored to your goals. We harmonize your event theme throughout its life cycle, using our skilled team of designers, content curators, and developers. Whether you have an in-house team or need our full support, we can work collaboratively on your vision.

Our holistic marketing approach includes email, social media, website development, advertising, and promotional products. This multi-channel strategy promotes awareness, sales, engagement, and loyalty.

We oversee the journey from pre-event marketing to post-event follow-up, ensuring the right message reaches the right people at the right time. Our expertise in event branding and visual strategy ensures an impactful and seamless attendee experience, whether your event is live or virtual. 

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Sponsorship Strategy

Expanding Brand Reach

Sponsorships and non-dues revenue are game-changers for operating income, attendance growth, network reach, and participant benefits. We support you in establishing sponsorship goals, developing enticing prospectuses, and pinpointing key markets and investors.

Sponsors typically look for return on investment, lead generation, brand connectivity, communication platforms, product showcasing, face-to-face interaction, and audience insights.

Once sponsors are secured, we offer a fulfillment strategy to guarantee delivery of sponsor benefits. Our team crafts engaging exhibition layouts providing valuable networking opportunities. We collaborate with your sponsors for measurable success throughout the event cycle.

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Audiovisual Production and Business Theater

Architecting Experiences

From intimate learning environments to large-scale productions, Paragon Events partners with the best A/V production companies to create a “WOW” factor. We use custom staging, lighting, and sound to transform your space for an immersive experience that effectively engages and captivates audiences. We leverage our expertise to deliver innovative solutions such as room mapping and creative learning spaces for your event.

Do you think a room set is simply theater-style, classroom, or crescent rounds? Did you ever wonder why people consistently fill that extra row of theater chairs in the back? Stand by the back door and lean? Or sprint to the sofas in the front of the room? We do, It is all about learning styles and comfort levels, and we study it.

Paragon Events continues our process of architecting the learning environment by providing renderings of proposed production sets, supporting and creating the run of the show, and managing the communication of performance details to consistently deliver a flawless presentation that brings your event theme and vision to life. Additionally, safety regulations and accessibility must be considered along with ever-changing code and set-up guidelines. 

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SPEAKER MANAGEMENT

Transmitting Knowledge

Paragon Events boasts extensive experience in handling public figures and sourcing top-tier presenters across industries. Our team is the central point of contact for speakers of all skills, supporting content reviews for various presentation formats.

We aim for an engaging speaker experience with services that include managing speaker logistics, reviewing contracts, coordinating travel and accommodations, collecting marketing materials, organizing presentation content, managing speaker payments, and ensuring a high-quality experience.

We work with you to achieve brand consistency among all speakers. This may involve assisting with story development, template design, or providing training for virtual and live presentations. Our goal is seamless, professional communication throughout. 

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Mobile Apps & Technology

Next Generation Networking & Communication

Elevate your event experience with cutting-edge mobile and event technology. Our team designs personalized, on-brand apps providing live updates, networking opportunities, participant tracking, and more.

Mobile apps offer valuable insights into attendee behavior and event ROI, with features such as in-app surveys, polls, and gamification. We also recommend assigning a tech-savvy individual on-site for real-time content updates and engagement.

Event technologies can streamline event management, from promotion to attendee engagement, offering real-time reporting, lead retrieval, session management, live translation, and more. Discover the right technology to enhance your event’s organization, connectivity, and promotion. 

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