Careers

Senior Event Manager

We’re looking for a driven and enthusiastic Senior Event Manager will develop, deliver, and manage successful events for our clients ranging from global summits to incentive programs. In this unique role, the Senior Event Manager will travel to destinations national and international to manage events with the support of the events team. This event person would possess a high level of intellectual curiosity and demonstrate strong judgment in the face of ambiguity. As a direct liaison between vendors, clients, and attendees, the Senior Event Manager will play an integral role on the events team. If this job description sounds like you, keep reading!

This position reports to:
President & COO

Roles that report to this position:
Senior Event Specialist, Event Specialist, Event Coordinator and Event Assistant

Job Responsibilities & Duties:

Overview:

Manages a minimum of 5-7 programs and 2 key accounts on an annual basis with the support of the event team members. The Senior Event Manager directly manages client projects that include, but are not limited to:

• Strategic Planning of client’s vision
• Hotel site selection
• Registration design & management
• Rooming list management
• Menu planning, & BEO review
• Conference logistical planning
• Air travel management
• Hotel contract management
• Audio visual planning
• Speaker management and complete meeting management

The scope of this position is dependent upon assigned event programs.

Strategic Event Management:

• Manage up to 3 key/”high importance” clients with administration of a portion of client work conducted by support staff while providing review, training and oversight ability and capable of executing on task as well. Mentor and provide best practices in a learning environment
• Suggest areas to increase organizational efficiencies, reduction in costs, increased profitability training, etc.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Approve resourced profit center through annual rebate programs and budgeting
• Budget design and tracking, profitability and costing of jobs, as well as contributing to departmental budgets
• Ability to brainstorm and create a marketing plan for an event and sell it to the client
• Oversee the design and production of events collateral and correspondence
• Prepare statistical reports and be able to use for event strategies
• Create a calendar of events with participation in design of long-term plans (annual marketing and budget planning) review with leadership and define executors
• Review research and develop feasibility studies to identify new clients or events
• Create department marketing plan and merge budget, and report ROI of spending
• Maintains scheduling of team members
• Participates in marketing and sales activities, manage sales goal
• Works closely with management to develop and implement policies and procedures related to conference services, assessment of crisis management and safety and related risk issues
• Establish, plan, and execute on specific long range organizational goals, policies, and other tasks
• Meet objectives in all stages of event planning, design, and production and analyze past successes and opportunities for growth and improvement
• Management of project elements within time limits and on budget as assigned
• Exceptional communication skills to liaise with internal stakeholders and clients, identify their needs, and ensure customer satisfaction
• Negotiation of contracts with limited support of management review
• Providing clear, concise reports to stakeholders.
• Able to articulately propose ideas to improve services and event quality
• Proactive approach to handling issues and troubleshooting any emerging problems during event days
• Oversee hotel room blocking, managing timelines and staff executing and provide support staff guidance
• Coordinate event logistics ranging from food and beverage menus to audio visual
• Negotiate venue contracts with accuracy
• Communicate with and secure vendors
• Collaborate with event team on various programs
• Direct contact with high-profile clients and provide thorough engagement strategy processes
• Communicate and strengthen client relationships through strategy and learning their brand goals
• Coordinate the creation of concepts and travel to site inspections

Staff Management/Supervision:

• Ability to communicate plans and motivate team member supporting you to execute organizations goals, policies, and other tasks
• Ability to guide teams, keep them on task to achieve timely and successful completion of projects, and groom staff for job/career growth
• Provide guidance and feedback to the support team members
• Bear responsibility of being a project lead with minimal supervision

Finance:

• Management of budget elements including income, expenses, sponsorship strategy, third party management, and vendor payments within the guidelines
• Work with the internal accounting department to invoice payments, submit vendor payments, and match weekly in order to close out the event.

Marketing:

• Provide signage plan, services, and communication to marketing department in order to meet expectations of client

Qualifications: 

• 4 – 7 years’ experience in event planning/hospitality industry
• Bachelor’s degree or higher preferred or equivalent experience CMP/CAE is a plus
• Proficient with Microsoft Office Suite (outlook, excel, word, PowerPoint)
• Knowledge or/Proficient with on-line registration systems such as Cvent, Attend, and Eventbrite
• Knowledge or Proficiency with e-communication systems such as Constant Contact, MailChimp, etc.
• Knowledge or/Proficiency with cloud-based storage/communications systems such as Google Drive, Basecamp, Smartsheets, etc.
• Experience creating and managing a budget
• Current knowledge of trends in the hotel site selection and contract negotiation
• Travel is required (some is International) – approximately 30%
• Strong writing and interpersonal skills necessary

Requirements: 

• Must be a team player, self-starter, motivated
• Must be efficient, organized, deadline oriented and driven with the ability to multi-task
• Must operate with a sense of urgency and drive project timelines to completion for both external clients and internal project team members
• Must be a self-starter and possess a positive work ethic for a fast-paced and growing company
• Must be efficient, organized, deadline oriented and driven with the ability to multi-task
• Professional, flexible personality
• Understand the importance of wardrobe, uniform requirements
• Honest and dependable
• Strong writing and interpersonal skills necessary

Salary, Benefits, & Schedule:
Salary based on experience + profit share and commissions

Paragon Events offers extensive benefits for full time salaried employees including Health & Life Insurance, 401K, PTO (Paid Time Off).  These benefits would follow the standard company policies and additional information can be provided as requested.

Standard office hours are Monday through Friday, 8:30 am – 5:30 pm EST.  There are times that evening, and weekend support is required based on upcoming projects, programs & events, etc. This position would be a remote and/or hybrid workspace.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

Due to the sensitive nature of our business, access to private information, and other factors Paragon Events, Inc. does require a background check on all new employees through the Florida Department of Law Enforcement website.  This is not an expense to the potential employee, but an expense paid for by Paragon Events, Inc.

All contracted and regular employees of Paragon Events, Inc. are required to read, and sign the Confidentiality and Non-Compete agreements.  These agreements are maintained in employees personnel file and enforceable by law.

Are you looking for the next opportunity to learn and grow your career in a fast paced environment that affords you experiences with travel, a variety of cliental, and to be a part of an amazing company?  Look no further, this is the job for you!

We’re looking for a driven and enthusiastic Event Manager to help develop, deliver, and manage successful events for our clients ranging from global summits to incentive trips. The Event Manager is accountable for the successful execution of event plans and logistics, achieving stated income goals, and/or working closely with managing corporate event staff. This person will exhibit the same skills as a senior event specialist at a higher level of expertise.

This position reports to:
Manager of Meetings & Events and President & CEO

Roles that report to this position:
Event Specialist and Senior Event Specialist

Job Responsibilities & Duties

Overview:

Manages 6-12 programs with between 500 – 5000 participants on an annual basis with the assistance of the event team. The Event Manager will conceptualize, produce events, and measure ROI of events while coaching and mentoring event team staff.

Strategic Event Management:

• Establish, plan, and execute on long range organizational goals, policies, and other tasks.
• Ability to see the “big picture” and meet objectives in all stages of event planning, design, and production.
• Management of all project elements within time limits and on budget.
• Exceptional communication skills to liaise with clients, identify their needs, and ensure customer satisfaction.
• Able to conduct market research and gather information.
• Negotiation of contracts.
• Providing clear, concise reports to stakeholders.
• Able to articulately propose ideas to improve services and event quality.
• Proactive approach to handling issues and troubleshooting any emerging problems on the event day.
• Oversee hotel room blocking.
• Coordinate event logistics ranging from food and beverage menus to audio visual.
• Negotiate venue contracts.
• Communicate with and secure vendors.
• Collaborate with event team on various programs.
• Direct contact with high-profile clients.
• Communicate and strengthen client relationships.
• Coordinate and travel to site inspections

Staff Management/Supervision:

• Ability to communicate plans and motive teams to execute organizations goals, policies, and other tasks.
• Ability to guide teams, keep them on task to achieve timely and successful completion of projects, and groom staff for job/career growth.
• Provide guidance and feedback to the support team members.
• Bear responsibility of being a project lead with minimal supervision.

Finance:

• Management of budget elements including income, expenses, sponsorship strategy, third party management, and vendor payments.
• Work with the internal accounting department to invoice payments, submit vendor payments, and match weekly in order to close out the event.

Marketing:

• Provide signage plan, services, and communication to marketing department in order to meet expectations of client.

General/Miscellaneous:

• Any other duties as required.

Qualifications: 

• 3-5 years’ experience in event planning/hospitality industry.
• Bachelor’s degree or higher preferred/required.
• CMP/CAE is a plus.
• Proficient with Microsoft Office Suite (outlook, excel, word, PowerPoint).
• Knowledge of/Proficient with on-line registration systems such as Cvent, Attend, and Eventbrite.
• Knowledge of/Proficiency with e-communication systems such as Constant Contact, MailChimp, etc.
• Knowledge of/Proficiency with cloud-based storage/communications systems such as Google Drive, Basecamp, Smartsheets, etc.
• Experience creating and managing a budget.
• Current knowledge of trends in the hotel site selection and contract negotiation.
• Travel is required (some is International) – approximately 30%.
• Strong writing and interpersonal skills necessary.

Requirements: 

• Must be a team player, self-starter, motivated.
• Must be efficient, organized, deadline oriented and driven with the ability to multi-task.
• Must operate with a sense of urgency and drive project timelines to completion for both external clients and internal project team members.
• Must be a self-starter and possess a positive work ethic for a fast-paced and growing company.
• Professional, flexible personality.
• Understand the importance of wardrobe, uniform requirements.
• Honest and dependable.
• Strong writing and interpersonal skills necessary.

Salary, benefits, & schedule:

Including salary TBD + profit share/commissions

Paragon Events offers extensive benefits for full time salaried employees including Health & Life Insurance, 401K, PTO (Paid Time Off), Company Car after 3.5 years of service, and much more.  These benefits would follow the standard company policies and additional information can be provided as requested.

Standard office hours are Monday through Friday, 8:30 am – 5:30 pm EST.  There are times that evening and weekend support is required based on upcoming projects, programs & events, etc.  This position would be an in office work space.

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

Due to the sensitive nature of our business, access to private information, and other factors Paragon Events, Inc. does require a background check on all new employees through the Florida Department of Law Enforcement website.  This is not an expense to the potential employee but an expense paid for by Paragon Events, Inc.

All contracted and regular employees of Paragon Events, Inc. are required to read, and sign the Confidentiality and Non-Complete agreements.  These agreements are maintained in employees personnel file and enforceable by law.

Sign me up!

Interested in applying?  Email Info@paragon-events.com.

Paragon Events, Inc. is seeking an experiential event specialist to own and manage a multitude of events ranging from global summits to incentive trips. In this unique role, the event specialist will travel to destinations around the world to manage events with the support of the events team. This events junkie thrives in a fast-paced and demanding environment, possess a high level of intellectual curiosity, and demonstrates strong judgment in the face of ambiguity. As a direct liaison between vendors, clients, and attendees, the Event Specialist will play an integral role on the events team reporting directly to the Manager of Meetings & Events and President & CEO.

Paragon Events, Inc. is seeking a creative, organized, and self-starter looking to grow his or her career in the events industry. Whether you’re planning a general session at a global summit for 1,200 attendees or creating a VIP custom-themed dinner for c-suite executives, the event coordinator will support Event Specialists and Event Managers will all aspects of the event planning process and execution. You will support corporate events ranging across a multitude of industries including but not limited to environmental, healthcare, government, medical, financial, technology and more. As an integral member of the events team, you will report directly to the Manager of Meetings & Events and President & CEO.

A highly organized, detail oriented individual to assist with coordination of event management. The ideal candidate will provide exceptional customer service, be an enthusiastic professional, and be able to build relationships with customers. An Event Assistant must be able to manage multiple tasks with a high degree of efficiency and accuracy, skillful at conducting research, taking direction and finding resources for potential events in addition to proficiency with Microsoft Word, Excel and Outlook. Responsibilities include assisting any needs of the coordinators and project managers. This position offers a fast-track opportunity to an Event Coordinator position. Reports to the Assistant Director of Meetings and Events, Director of Meetings & Events.

Responsibilities:

• Provide marketing support, assist Event Managers with scheduling, and logistics for events and exhibitions the project managers are working on
• Assist event coordinator in the organization of materials and events including typing contracts, researching equipment and literature, printed communications to staff
• Support sales and event teams for all local and national events
• Support in the request for proposal process with venues and vendors
• Adhere and assist team in preparation of program budgets
• Communicate effectively when asked, with outside vendors and event support companies
• Provide any requested support to marketing department including support and logistics, typing of marketing collateral, research products for procurement of promotional items and other special projects
• Any other duties as assigned

Requirements:

• Strong attention to detail, and ability to work under pressure and tight deadlines
• Self-starter takes initiative
• Excellent communication skills (verbal and written)
• Ability to work both independently and in a team environment
• Proficiency in Microsoft Applications (Excel, Word, etc.) File-maker, Outlook
• Professional, flexible personality
• Understand the importance of wardrobe, uniform requirements (when required)

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

Do you have an eye for detail and a love for numbers? For this Monday – Friday position, we are seeking a dynamic, conscientious, and energetic bookkeeper that loves to work with numbers and people. This bookkeeper will work with accounts payable and accounts receivable and be expected to communicate with vendors, clients, and our internal departments.  You should be professional and courteous with the ability to multi-task.  The right candidate has strong computer skills, understanding of accounting practices and procedures, along with ethical behavior in the workplace. 

This position reports to: VP of Operations

Job Responsibilities & Duties:  

Finance: 

• Understand GAAP
• Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets
• Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries
• Ability to reconcile general ledger accounts and make journal entries as required
• Accounts Payable
• Accounts Receivable
• Generate 1099’s and 1096’s
• Assist CPA with annual tax filings
• Develop budgets
• Reconcile bank statements
• Prepare bank deposits
• Reconcile credit card statements
• File sales tax report monthly
• Review monthly expense reports for errors in posting

Administrative:

• Answering phones with multi-line extension system
• Send correspondence to vendors and clients regarding collections and follow-up phone calls.
• Ability to use office equipment; copier, fax machine, 10-key calculator, and scanner
• Become familiar with company server files system
• Filing

Qualifications:

• Proficient in QuickBooks Desktop and QuickBooks Online
• AA degree or higher, or 4+ years’ experience a must
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, Power point)

Requirements:  

• Honest, trustworthy, and dependable 
• Ethical behavior and tact when dealing with sensitive financial information
• Detail oriented, and provide thorough and accurate work product
• High Level of accuracy and efficiency
• Highly responsive and takes initiative
• Highly organized
• Excellent written and verbal communication skills with high attention to proper grammar and spelling
• Courteous, professional manner, strong customer service skills
• Must be a team player, self-starter, motivated
• Ability to work well under pressure
• Ability to be flexible and adapt to spontaneous request or needs that may arise
• Able to multi-task and prioritize and provide timely work product
• Ability to work both independently and in a team environment
• Professional, flexible personality
• Understand the importance of wardrobe, uniform requirements
• Professionally represent Paragon Events when dealing with staff, customers, and vendors.

Salary, benefits, & schedule:

Salary is based upon education, knowledge, and skills.  

The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.

Paragon Events offers extensive benefits for full time salaried employees including Health & Life Insurance, 401K, PTO (Paid Time Off) and much more.  These benefits would follow the standard company policies and additional information can be provided as requested.

Standard office hours are Monday through Friday, 8:30 am – 5:30 pm EST.  There are times that evening, and weekend support is required based on upcoming projects, programs & events, etc.  This position is an In-Office work position.

Due to the sensitive nature of our business, access to private information, and other factors Paragon Events, Inc. does require a background check on all new employees through the Florida Department of Law Enforcement website.  This is not an expense to the potential employee, but an expense paid for by Paragon Events, Inc.