Paragon Events, Inc. is seeking an Association Management and Chapter Administrator with exceptional communication skills to join the association management team. This person will excel in this role if he or she is highly organized, a “people-person,” and computer literate. The administrator will be responsible for establishing and maintaining positive relationships with board members, members, and stakeholders. As an integral member of the association management team, you will report directly to the Director of Association Management & Operations Manager.

Core responsibilities include but not limited to:

• Event support and coordination
• Support coordination of monthly chapter meetings
• Updates event and chapter website with content
• Process payments, prepare deposits, and match and recap event attendance
• Match and recap event attendance
• Attends all meetings including taking minutes of Board meetings and provide Board packets
• Electronic Communication and Website Management Support
• Use Constant Contact or similar system to make accurate content updates

The successful candidate possesses:

• Minimum two (2) years of experience in clerical/administrative support position
• Proficiency with Word, Excel and Outlook and knowledge of Constant Contact or a similar product is a plus
• Knowledge of updating and maintaining websites is a plus but not required
• Knowledge of member management tools (Star Chapter, and/or Member Clicks)
• Flexible schedule and able to support meetings and occasional evening events in various locations

Personality attributes:

• You are detailed oriented and organized
• Responsive and can work under pressure with tight deadlines
• Self-starter willing to take initiative
• Honest and dependable, professional and flexible personality
• Work well both independently and with a team

Do you have an eye for detail, a love for numbers, and are organized? For this Monday – Friday position, we are seeking a dynamic, conscientious, and energetic bookkeeper that loves to work with numbers and people. This bookkeeper will work with accounts payable and accounts receivable and be expected to communicate with vendors, clients, and our internal departments in order to maintain databases and assist in preparing reports.  You should be professional and courteous with the ability to multi-task.  The right candidate will have strong computer skills, an understanding of accounting practices and procedures, along with ethical behavior in the workplace.

This position reports to: VP of Operations
Roles that report to this position: None

Job Responsibilities & Duties: 

Finance:

• Understand GAAP
• Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets
• Maintain and balance subsidiary accounts by verifying, allocating, and posting transactions and reconciling entries
• Ability to reconcile general ledger accounts and make journal entries as required
• Accounts Payable
• Accounts Receivable
• Generate 1099’s and 1096’s
• Assist CPA with annual tax filings
• Develop budget
• Reconcile bank statements
• Prepare bank deposits
• Reconcile credit card statements
• File sales tax report monthly
• Review monthly expense reports for errors in posting

Administrative:

• Answering phones with multi-line extension system
• Send correspondence to vendors and clients regarding collections and follow-up phone calls.
• Ability to use office equipment; copier, fax machine, 10-key calculator, and scanner
• Become familiar with company server files system
• Filing

Qualifications:

• Proficient in QuickBooks Desktop and QuickBooks Online
• AA degree in Accounting or 2 years’ experience a must
• Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Requirements: 

• Excellent written and verbal communication skills with high attention to proper grammar and spelling
• Ethical behavior when dealing with sensitive financial information
• High Level of accuracy and efficiency
• Courteous, professional manner, strong customer service skills
• Must be a team player, self-starter, motivated
• Highly responsive and takes initiative
• Highly organized
• Ability to work well under pressure
• Detail-oriented, and provide thorough and accurate work product
• Ability to be flexible and adapt to spontaneous request or needs that may arise
• Able to multi-task, prioritize, and provide a timely work product
• Ability to work both independently and in a team environment
• Professional, flexible personality
• Understand the importance of wardrobe, uniform requirements
• Honest, trustworthy, and dependable
• Professionally represent Paragon Events when dealing with staff, customers, and vendors.

Please contact us to request the full job description.

This is a full-time, salaried position that reports to the Marketing Manager and supports the Sales, Branding and Marketing activities for all Paragon Events divisions (events, association management, and marketing) in addition to external client projects. The Marketing Generalist is to position the brand Paragon Events and its clients in the marketplace using our authentic brand voice to gain top brand position and increase sales across all business units.

The Marketing Generalist is an organized, proactive team player. Their energy is infectious, bringing positivity and continuous support to those around them. Working across multiple divisions, their ability to collaborate, foster relationships and bring solutions to the table are essential assets that allow them to act as a strong leader.

The Marketing Generalist is defined by a solid work ethic, with strong personal and professional integrity. They regularly acknowledge the contributions of those around them and, more importantly, understand how those contributions fit into the success of each business unit. The Marketing Generalist is instrumental in bringing the business units closer through open dialogue and the sharing of both internal and industry best practices.

Reports to: Marketing Manager, VP of Operations, and the President & CEO

Responsibilities

• Calendar management of all projects to budget
• Comply with and actively manage marketing budgets for department and client projects
• Manage and implement online and email marketing initiatives
• Design, develop, and distribute content marketing deliverables
• Monitor online marketing and social media trends and best practices
• Manage creation of graphics and illustrative copy
• Conduct market research and monitor industry trends and behaviors
• Perform support duties including but not limited to: database management, reporting and analytics, maintaining marketing materials, managing sales and marketing software tools
• RFP generation management
• Manage established partnership relationships
• Participate in key industry organizations

Skills and Qualifications

• Bachelor’s degree in business, marketing, or communications
• Minimum 2 years of experience in marketing
• Strong project management skills
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Photoshop
• Experience with Adobe Suite
• Experience with social media tools
• Experience with writing and editing copy a plus
• Familiarity with CMS and marketing analytics tools (Google Analytics) a plus
• Familiarity with SEO and keyword research best practices a plus

The ideal candidate is:

• Capable of handling multiple tasks with competing priorities under minimal supervision
• Able to think critically and exercise independent judgment and discretion
• Technologically savvy and resourceful
• Results-oriented and solution-focused with a problem-solving attitude
• Team player
• Able to exercise strong attention to detail
• An effective communicator in speaking and writing
• Self-motivated with a learning attitude and a sense of urgency
• Highly organized
• Able to work nights/weekends when needed
• Passionate about hospitality and marketing/communications

Applicants should be prepared to submit or provide a portfolio that demonstrates your knowledge and expertise. At least 2-3 writing samples should be included, along with any designs or campaigns that the candidate has supported.